Common Mistakes To Avoid When Ordering Custom Printed Balloons

Custom printed balloons are a fantastic way to add a splash of colour, a touch of personalisation and a whole lot of fun to any event. Whether you’re planning a birthday bash, a wedding, a corporate event or a product launch, custom balloons can make your celebration memorable and unique. However, ordering custom printed balloons involves several steps and it’s easy to make a few missteps along the way. Below, we’ll explore some common mistakes to avoid to ensure that your balloons turn out just as you imagined!

1. Not Choosing The Right Balloon Size

One of the most common mistakes people make is underestimating or overestimating the balloon size they need. Balloons come in various sizes, typically ranging from about 30cm to 72cm. Smaller balloons are great for centrepieces and decorations, while larger ones make a bold statement. Think about your event space, the purpose of the balloons and how visible you want them to be before deciding on a size.

Tip: Ask your balloon supplier for guidance on the ideal size based on your event type and venue. This way, you’ll achieve the impact you’re after without overwhelming or underwhelming your guests.

2. Skipping The Proofing Process

Proofing is essential when ordering anything custom-made, including balloons. A common mistake is to skip the proofing stage, only to end up with balloons that have misspelled words, wrong colours or incorrect logos. Your custom balloon supplier should offer a proofing process where you can check the design and approve it before it goes to print.

Tip: Double-check every detail, including spelling, colours, fonts and logo placement. This small step can save you from a disappointing surprise when the balloons arrive.

3. Choosing The Wrong Colours

The colours you choose for your custom balloons can have a significant impact on their overall look. One mistake people often make is selecting colours that don’t match their event’s theme or aren’t visible enough on the balloons. For example, choosing dark text on a dark balloon can make the text hard to read.

Tip: If you’re unsure about colour combinations, ask for samples or recommendations from your balloon supplier. High-contrast colours (like black on white or white on dark colours) usually work well. Don’t be afraid to test a few combinations to find what works best for your design.

4. Forgetting About The Delivery Time

It’s easy to overlook how long custom balloons take to print and ship, especially if you’re planning a last-minute event. Custom printing can take anywhere from a few days to a few weeks, depending on the supplier and the complexity of your order. Rushing an order can lead to extra fees or, worse, balloons arriving late.

Tip: Place your order well in advance, ideally two to four weeks before your event. This ensures there’s enough time for proofing, printing and shipping, without any added stress.

5. Not Considering The Balloon Material

Not all balloons are made equal. You’ll typically choose between latex and foil balloons, each with its own benefits. Latex balloons are ideal for short-term use, while foil balloons last longer and have a more polished look. Choosing the wrong material can affect how long your balloons last and how they look at your event.

Tip: Discuss with your supplier about the benefits of each material and pick the one that aligns best with your event needs. For outdoor events, foil balloons may be better as they’re more durable in various weather conditions.

6. Overlooking Inflation And Display Needs

It’s one thing to order the perfect custom balloons, but it’s another to have them displayed properly. A common mistake is not accounting for inflation or display arrangements. Some balloons need special inflation (like helium) to float, while others can be air-filled. Knowing this in advance can help you plan for helium tanks, air pumps or professional setup assistance.

Tip: Confirm with your supplier whether your balloons will need helium or air and factor in any additional costs for inflation. If you’re planning a large event, you may even want to hire a professional balloon artist to handle the setup.

7. Ordering Too Many Or Too Few Balloons

Estimating the right quantity of balloons can be tricky. You don’t want to run out before you’ve covered your event space, but ordering too many can be an unnecessary expense and lead to waste.

Tip: Calculate the number of balloons based on your venue size and specific decoration needs. If in doubt, ask your supplier for guidance. They can often recommend the perfect number to achieve your desired look without going overboard.

8. Not Asking About Set-Up And Tear-Down Services

Setting up balloons, especially in large quantities or elaborate arrangements, can be time-consuming and tricky. One mistake people make is not considering the logistics of set-up and tear-down, assuming it’s a simple DIY job. For larger events, hiring a professional setup service can save time and ensure everything looks picture-perfect.

Tip: Inquire if your balloon supplier offers set-up and tear-down services, especially if you have complex designs in mind. Professional help can often make a significant difference in the final look.

9. Failing To Ask About Discounts Or Bulk Pricing

If you’re ordering balloons for a large event, you may be eligible for bulk pricing or discounts. Some people miss out on these savings simply because they don’t ask.

Tip: When placing a large order, ask your supplier about any available discounts. Many suppliers are willing to work with you to offer a better rate for high-volume orders.

Order Your Custom Printed Balloons Today

Ordering custom printed balloons can be a straightforward and enjoyable experience if you keep these common mistakes in mind. By choosing the right size, material and colours, planning ahead for proofing and delivery and thinking about setup logistics, you’ll have everything you need for an impressive display. Remember to work closely with a supplier like Specialty Balloons. Ask questions and don’t be afraid to request guidance. With these tips in hand, you’re well on your way to creating a beautiful, memorable and hassle-free balloon experience for your next event!

Creating fun and unique custom printed balloons is easy and affordable with Australia’s favourite custom balloon printing experts, Specialty Balloons. Call, visit or email us today and ask about our bulk buy specials and free shipping special offers.