Birthday Party Planning Like A Pro
Birthday party planning can be a daunting experience. There lots to plan including the food, drinks, guests and entertainment. So where should you start?
The good news is that planning a birthday party doesn’t have to be stressful or difficult. Read on below for our top birthday party planning tips as well as a quick checklist to make planning a memorable party super simple.
Who Is The Party For?
First thing’s first – have a think about who the birthday party is for. Is it a small child or an older person? Also, how old are they turning?
By considering and keeping these things in mind throughout the birthday party planning process, you’ll have a better idea of which direction to take when it comes to some of the decisions you will be making.
When Will The Party Be?
Having a clear idea of when the party will be scheduled will give you a fair idea of the total amount of time you’ll have available in order to plan and get the party ready.
Ideally, it’s best to have at least a month’s time to be able to plan and organise every aspect of the party so that nothing is left to the last minute.
What Theme Will You Choose?
Choosing and deciding on a party theme can be a lot of fun – just make sure the theme suits the occasion and is something the birthday celebrant will enjoy.
Examples of party themes to choose from include:
- Cartoon or movie-related
- Eras (e.g. 1920s, 1980s)
- Colour theme (where guests come dressed only in a particular colour on the day)
- Famous people (where everyone dresses up as a celebrity or famous person)
Who Will Be Attending?
Write down a list of people you would like to invite to the party. Consider everyone on the list and think about whether or not everyone would get along on the day and also who would most enjoy the party theme you’ve decided on.
Be sure to send out your invitations as early as possible to give people enough time to RSVP.
How Much Is Your Party Budget?
Having a party budget in mind will help with planning the other aspects of your party from the venue to decorations and food. Having only a small party budget will mean that you might have to get creative with how you can save on costs.
For example, opting for a free party venue (e.g. celebrating at a local park or at home) as opposed to a paid party venue.
Where Will The Party Be Held?
Things to consider when choosing a party venue include your budget, how many people will be attending, and what time your party will be. Be sure to select a location that’s convenient for most people attending and is budget-friendly at the same time.
What Food & Drinks Will You Be Serving?
The types of food and drinks that you choose to serve at a party will depend on what time your party is, who will be attending and how much you have to spend on party food and drinks.
If you happen to be hosting a party in between main mealtimes, you could probably get away with serving just light snacks and finger foods. On the other hand, if your party is during lunchtime or dinnertime, you will need to decide on what kinds of dishes to provide to your guests.
Don’t forget to organise a birthday cake that everyone will enjoy and choose a cake size to suit the number of guests attending.
What Decorations Will You Use?
When deciding on what decorations to use, choose items that will suit your theme and venue. From custom balloons to posters and streamers, the sky’s really the limit with what you choose to use when decorating.
If your decorating budget is fairly limited, you can always use leftover decorations you already have at home.
What Entertainment Will You Provide?
When deciding on party entertainment, it’s best to consider not only what the birthday celebrant would enjoy, but also what activities your guests will enjoy.
For a children’s party, perhaps you could hire a clown, fairy or magician to attend. On the other hand, a DJ, photo booth or musician might be more suitable at a party for adults.
Don’t forget to book a photographer if you need one and also prepare party favours or keepsakes for your guests.
Quick Birthday Planning Checklist
Below is a list of things to double-check before the party starts to ensure you haven’t forgotten anything.
Several weeks before the party:
- Decide on the theme and party date
- Decide on the guest list
- Book the party venue
- Book the photographer, entertainment or musicians
- Send out the invitations
- Organise the cake, food and drinks. Don’t forget the cutlery, plates and cups
- Organise the decorations, lighting tables and seating
- Follow up on guests who haven’t RSVPd
- Put together your party giveaways/favours
On the day of the party:
- Clean up and decorate the party venue
- Pick up the food and cake
- Grab some party ice
- Set up the tables with cutlery and tablecloths
- Lay out the food and drinks on the serving table
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